PRIVACY POLICY

Last updated: May 1st, 2025

At THE CAST & CREW CLUB (“TC3,” “we,” “us,” “our”), we are committed to protecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your personal data when you use our website, services, classes, or communicate with us.

By engaging with TC3, you agree to the terms of this Privacy Policy.

1. Who We Are

TC3 – THE CAST & CREW CLUB is a talent support and media production studio based in Zoetermeer. We offer services including acting classes, headshots, demo reels, portfolio development, personal branding, and original productions for actors and creatives. We operate via an official website, studio bookings, and email communications.

2. What Information We Collect

We collect the following types of personal data:

A. Information You Provide

  • Name, email, phone number, and address (when registering for services)

  • Payment details (processed securely via third-party payment providers)

  • Headshots, demo reels, recordings, and personal profiles (for promotional materials and portfolio services)

  • Intake form responses (for classes and coaching)

  • Signed consent forms, media releases, or waivers

B. Automatically Collected Information

When you visit our website, we may collect:

  • IP address and browser type

  • Pages visited and time spent

  • Device type and operating system

  • Cookies and usage data (via tools like Squarespace Analytics or Google Analytics)

3. How We Use Your Information

We use your data to:

  • Process bookings, payments, and service requests

  • Deliver classes, photo/video sessions, and related services

  • Send class reminders, confirmations, and follow-up communications

  • Improve our services and website performance

  • Feature your work (e.g., headshots or reels) in our portfolio, unless you opt out

  • Share promotional opportunities, newsletters, or upcoming projects (only if you've opted in)

4. Sharing and Disclosure

We do not sell or rent your personal information. We may share your data with:

  • Trusted service providers (e.g. Squarespace, Stripe, Google, or video editors) for essential business operations

  • Team members or instructors as needed to deliver the services you requested

  • Legal authorities if required by law, or to protect our rights, property, or safety

5. Media and Promotional Use

By using our services (e.g. headshots, demo reels, classes, productions), you grant us permission to use your photo, video, or performance material for TC3 promotional purposes—unless you request otherwise in writing before or at the time of your session.

This may include:

  • Website and portfolio displays

  • Social media (Instagram, LinkedIn, YouTube, etc.)

  • Marketing materials, newsletters, or event pages

You may request removal of your materials at any time, and we will honor your request unless already embedded in published campaigns or productions.

6. Data Storage and Security

Your data is securely stored on GDPR-compliant platforms (e.g., Squarespace, Google Workspace, Notion). We use password protection, access controls, and encryption where appropriate.

We retain your data for as long as necessary to fulfill the purposes outlined in this policy, or as required by law.

7. Your Rights

You have the right to:

  • Access or correct your personal data

  • Request deletion of your data (except where required by contract or law)

  • Withdraw consent for promotional use

  • Opt out of newsletters or automated emails at any time

To exercise your rights, email us at [Insert Email Address].

8. Cookies Policy

We use cookies to improve your website experience and analyze traffic. By using our site, you agree to the use of cookies unless you disable them in your browser settings. Most cookies are used for session management, analytics, or basic functionality.

9. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date. Significant changes will be communicated via email or on our website. Continued use of our services after updates means you accept the new terms.

10. Contact Us

If you have any questions about this Privacy Policy or how we use your data, please contact:

THE CAST & CREW CLUB (TC3)
Email:
Studio Address: Bredewater 16, 2715 CA Zoetermeer
Phone: +31657789851